Oncology Care Navigation
Cancer care navigation that doesn't depend on a phone call.
OncoFlow replaces fragmented, paper-based, and WhatsApp-driven case management with one secure system of record — enforcing the clinical pathway from registration through chemotherapy and long-term follow-up.
Patient Timeline
On trackDr. Bakare — 2:30 PM
Video consultation
Day 4 of 7
Built for Modern Cancer Care
Platform Overview
Built to hard-enforce the clinical pathway in software
Not a scheduling tool bolted onto old habits — a system that makes the unsafe shortcut impossible to take.
What is OncoFlow?
A secure, role-based platform that manages the full oncology patient journey — from scheduling through chemotherapy administration and follow-up — across a distributed network of partner hospitals, virtual clinicians, and administrative staff.
Why was it built?
Cancer care navigation has depended on manual phone calls, chat groups, paper lab slips, and spreadsheet tariffs — a workflow where a single missed step can delay treatment that can't afford to wait.
Problems it solves
Care-pathway drift, billing inconsistency, fragmented records, and privacy exposure — the four failure modes that most often separate a patient from timely, safe treatment.
How it transforms cancer care
Every patient is tracked against one permanent Unique Patient ID, every service is priced automatically, and every clinical action is gated by role-based access control and full audit logging.
Who We Serve
Built for everyone in the care pathway
Cancer Patients
One clear timeline for your care, from first appointment to long-term follow-up.
Oncologists
A consultation calendar and live transcript that keep pace with your clinical day.
Medical Officers
An SLA-backed triage queue with safety checks built into every prescription decision.
Nurses
A mobile-first schedule and upload workflow designed for the field, not a desk.
Hospital Administrators
Real-time visibility into scheduling, inventory, and invoicing across every facility.
Cancer Centers
A single system of record that keeps every partner facility on the same page.
Platform at a Glance
The full capability set, in one scan
The Challenge
The failure modes we designed against
Every one of these is a documented pattern in oncology case management across partner-hospital networks — not a hypothetical.
Care-pathway drift
Without a system enforcing sequence, patients miss pre-chemo labs or clinical sign-off deadlines — and no one catches it until chemo day.
Billing inconsistency
Manual invoice calculation across multiple hospital tariffs and clinician payout tiers introduces pricing errors and revenue leakage.
Fragmented patient records
A patient's notes, labs, and consult history live across untracked phone calls and messaging threads, with no single timeline.
Communication gaps
Phone calls and informal chat groups leave no audit trail — critical updates get lost between shifts and facilities.
Delayed diagnosis-to-treatment
Manual navigation between labs, sign-off, and scheduling adds days to a pathway where days matter most.
Privacy exposure
Patient phone numbers and personal information circulate informally among staff with no access control and no audit trail.
How OncoFlow Works
The patient journey, end to end
Step 1
Patient Registers
A permanent Unique Patient ID is issued — the single most important step in the record.
Step 2
Appointment Booking
Sessions are scheduled against real facility and clinician availability.
Step 3
Clinical Review
Pre-chemo labs are reviewed and signed off by a State Clinical Director.
Step 4
Video Consultation
A live consult opens automatically, with transcription running alongside it.
Step 5
Treatment Plan
Invoicing and medication are confirmed before chemo day is locked in.
Step 6
Follow-up Care
Post-treatment check-ins keep the care team and patient aligned.
Step 7
Long-term Monitoring
The full history stays on one timeline, across every future visit.
Platform Features
Everything the care pathway needs, in one system
Appointment Scheduling
Physical and virtual sessions allocated against real facility and clinician availability — conflicts get flagged before they become missed appointments.
Video Consultation
Scheduled consults open automatically 15 minutes ahead of time, with live transcription running alongside the call.
Clinical Notes & Transcription
Oncologists get an editable, real-time transcript during every consult — reviewed and finalized straight into the patient timeline.
Prescription Management
Prescriptions are gated behind a mandatory triage checklist, so nothing reaches a patient without the required clinical review.
Care navigation
The 7-day pre-chemo pathway — labs, sign-off, invoicing, payment — runs as one enforced workflow across every role involved.
SLA-Backed Notifications
Response-time commitments (2-minute clinical, 5-minute administrative) are visible countdowns, not buried service targets.
Patient Timeline
Every visit, lab, consult, and decision lives on one chronological record — no more piecing a history together from separate channels.
Secure Messaging
Role-scoped chat channels replace informal phone calls and messaging-app threads, with a full audit trail behind every message.
Medical Records
Lab results and clinical documents are uploaded, verified, and attached to the correct patient record under strict access control.
Operational Analytics
Regional teams see stock levels, SLA compliance, and case throughput as it happens, not at end-of-month reconciliation.
Multi-Role Access
Patients, clinicians, and administrators each see exactly what their role requires — nothing more, nothing less.
Referral & Facility Management
Patients move between partner facilities without losing continuity — the record and the care pathway travel with them.
Role-Based Experience
Every role sees exactly what it needs — nothing else
Patients
One timeline for the entire care journey — no more chasing updates across phone calls and messages.
- Clear 7-day countdown to chemo day, with every step visible
- Wallet and invoices in plain language, not tariff codes
- Direct, response-time-backed chat with clinical and admin teams
Virtual Medical Officers
A single, SLA-driven queue for side-effect triage, with safety gates that can't be skipped.
- 2-minute response countdown, visible per thread
- Mandatory triage checklist before any prescription action unlocks
- Scoped patient context — only what's needed for the case at hand
Consulting Oncologists
A clean consultation calendar backed by live transcription, so notes never lag behind the conversation.
- Physical and virtual sessions distinguished at a glance
- Editable, real-time transcript during and after every call
- One-click access to the patient folder from any appointment
Nurses
Field-ready tools built mobile-first, because this role rarely sits at a desk.
- Auto-populated next-day schedule, ready by 2pm the day before
- A deliberately strict upload sequence that protects against filing to the wrong patient
- Cross-support alerts surfaced prominently, not buried in a menu
Clinical Directors
Sign-off authority with the context to make a fast, safe call — every time.
- Vetting queue sorted by urgency, not just recency
- Decline decisions require a documented reason, never a quick rejection click
- Dual sign-off on misconduct review, separate from routine account actions
Regional Administrators
The operational cockpit for every active patient's pre-chemo countdown, statewide.
- Every patient's Day 7-to-0 position visible on one board
- Zero-manual-input invoicing — dropdown-driven, not typed
- Inventory reconciliation and variance flagged automatically, weekly
Security & Privacy
Built with clinical and financial risk in mind, from the first draft
Role-Based Access Control
Every module, endpoint, and screen enforces RBAC — no exceptions for convenience.
Encryption
Data is encrypted at rest and in transit across the platform.
Audit Logs
Every clinical and administrative action is logged and attributable.
Secure Authentication
Role-based login with multi-factor authentication for staff accounts.
Data Privacy
Patient identifiers, like phone numbers, are scoped to the roles that need them — never exposed by default.
Secure Infrastructure
Built toward HIPAA/GDPR-ready practices as the platform matures — no certification is claimed until formally obtained.
Why Choose OncoFlow
Traditional workflow vs. OncoFlow
Traditional Workflow
OncoFlow Workflow
Care coordinated over phone calls and chat groups
One system of record, visible to every role involved
Invoices calculated manually against paper tariffs
Zero-manual-input invoicing, rule-driven and locked
No enforced sequence before chemo day
Labs, sign-off, and payment hard-gated before scheduling
Patient history scattered across facilities
One permanent Unique Patient ID, one timeline
Response times informal and unmeasured
2-minute and 5-minute SLAs, visible as live countdowns
Impact
Where the platform stands today
1,200+
Patients Supported
8,500+
Appointments Coordinated
40+
Clinical Teams
15
Healthcare Facilities
96%
Patient Satisfaction
Testimonials
What early partners are saying
“The 7-day countdown replaced three separate WhatsApp groups for our team. Every patient's status is visible in one place, and nothing falls through the cracks anymore.”
Dr. Amara Chukwu
Hospital Administrator, Sample Partner Facility
“I know within two minutes if a patient needs me. That countdown isn't a gimmick — it's the difference between catching a side effect early and not.”
Dr. Tunde Bakare
Consulting Oncologist, Sample Testimonial
“I could see exactly what was happening before my chemo day — the labs, the approval, the payment. I wasn't calling anyone to ask what came next.”
Grace O.
Patient, Sample Testimonial
FAQ
Frequently asked questions
Resources
Learn more about OncoFlow and cancer care
Blog
Product updates and stories from the field.
Research
Findings on care-pathway outcomes.
Guides
How partner facilities onboard and operate.
Cancer Awareness
Plain-language resources for patients and families.
Healthcare Innovation
How digital tools are reshaping care delivery.
Ready to bring your care pathway into one system?
Whether you're a hospital evaluating a partner network or a patient starting treatment, OncoFlow gives you one place to see what's happening next.